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Drop-down lists can greatly facilitate data entry. Here’s a look at how to use Excel’s data validation feature to create handy lists within your worksheets.

In web forms, surveys, and polls, it can be very useful to limit the choices for a selection with a simple drop-down list. This is also possible in an Excel spreadsheet, but the process isn’t very well known or very intuitive.

In Access, you can limit user entries by forcing users to choose a value from a list control. Office applications use the same functionality in built-in drop-down lists. For instance, the Highlight and Font Color controls on most Formatting toolbars use this flexible tool. Simply click the small triangle to the right of the icon to display a list of choices.



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